VACANCY NOTICE PU/TS/06-20

The International Centre for Genetic Engineering and Biotechnology (ICGEB), established in 1983, is an international, intergovernmental organisation conceived as a Centre of excellence for research, training and technology transfer to industry in the field of biotechnology to promote sustainable global development. The Centre conducts innovative research in life sciences and strengthens the research capability of its over 60 Member States through training, funding programs and advisory services. Located in Trieste (Italy), New Delhi (India) and Cape Town (South Africa), and in collaboration with over 40 Affiliated Centres worldwide, the three ICGEB Components provide a scientific and educational environment of the highest international standards. Further information is available at https://www.icgeb.org

The ICGEB invites applications for the post of Project Assistant

POST TITLE: Project Assistant
DUTY STATION: Trieste, Italy
DATE REQUIRED: 1st December 2020
TYPE OF CONTRACT: Project appointment entirely funded by External Funds:50% Project INCardio ITAT1047 “INTERREG V-A Italia – Österreich 2014-2020, Asse 1 – Priorità 1a” (ICGEB P. ref. PAB/20/031 – CUP F92F19000030003) + 50% OVH from External Funds
DURATION: Initial period of three months, with possibility of one year further extensions subject to satisfactory performance and project duration.
LEVEL: GS-1/GS-2 (UN salary scale) depending on experience and qualifications.
DUTIES: Under the overall guidance and supervision of the Group Leader of Cardiovascular Biology for the INCardio project, and of the Fundraising, TT and Innovation Office for other duties, the incumbent will be requested to perform the following duties:

Support in the technical and financial implementation of the INTERREG Italia – Österreich funded project “INCardio – Innovative Therapies for Cardiovascular diseases”, including reporting and partnership coordination. More specifically:

• assist the scientific project manager and the Head, External Funds administration in the coordination of the project, including liaising with the donor;
• organize project meetings and prepare project presentations;
• monitor the implementation of all activities and deadlines;
• draft the progress and final reports, including indications and check of project partners’
  contributions;
• support financial reporting tasks, including collection and entry of narrative and financial data
  and justification documents into the required online platform, as well as monitoring of project
  expenditures and reimbursements;
• assist in the preparation of necessary documents for possible requests of budget variation
  and in view of external audits;
• support in the preparation of project promotion materials and dissemination contents

General support to the project team for the technical and financial tasks related to ICGEB research projects and cooperation initiatives;

Liaise with the ICGEB scientists and relevant offices for all issues related to management/reporting of grants, as well as coordinating with project partners and donors;

Contribute to the search and dissemination of funding opportunities for ICGEB core programmes
and laboratories, as well as to grant applications and project development;

Perform other work-related duties as may be required

QUALIFICATIONS: Essential: Diploma. Experience in project development and project management, experience with international and multidisciplinary consortia.
Assets: University Degree in Social Sciences, Economics, International Studies, Biotech-related fields or other relevant disciplines. Previous experience with European funding, Interreg and POR FESR programmes. Experience in international organizations and/or in scientific research contexts.
COMPETENCIES: Proactive attitude and motivation to work in team, results orientation, high commitment, accuracy and respect of deadlines, good interpersonal and communication skills, organizational and planning abilities, analysis and reporting. Digital skills (excel, word, PPT, Internet, organizing tools, etc.).
LANGUAGES: English and Italian essential since both are the languages of the project.
Knowledge of German desirable.

APPLICATION DEADLINE: 9 November 2020

Candidates should submit their full CV by completing the ICGEB’s Personal History Form available
online at: https://www.icgeb.org/about-us/work-with-us/, together with a cover letter outlining motivation for application and full contact details of three referees.
ICGEB is an equal opportunities employer and welcomes applications from all suitably qualified persons
regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Applications should be addressed via email to HR & Personnel Unit, personnel@icgeb.org, quoting
reference PU/TS/06-20.