VACANCY NOTICE PU/TS/02-23

The International Centre for Genetic Engineering and Biotechnology (ICGEB), established in 1983, is an international, intergovernmental organisation conceived as a Centre of excellence for research, training and technology transfer to industry in the field of biotechnology to promote sustainable global development. The Centre conducts innovative research in life sciences and strengthens the research capability of its over 60 Member States through training, funding programs and advisory services. Located in Trieste (Italy), New Delhi (India) and Cape Town (South Africa), and in collaboration with over 40 Affiliated Centres worldwide, the three ICGEB Components provide a scientific and educational environment of the highest international standards. Further information is available at https://www.icgeb.org

The ICGEB invites applications for the post of External Funds Junior Assistant

POST TITLE:                         External Funds Junior Assistant

DUTY STATION:                   Trieste, Italy

DATE REQUIRED:                As soon as possible

TYPE OF CONTRACT:         Fixed term appointment

DURATION:                           An initial period of three months, with possibility of one-year extensions subject to satisfactory performance

LEVEL:                                   GS-1 (UN Salary Scales), 50% part-time

DUTIES:                                Under the direct supervision of the Head, External Funds Administration, the incumbent will be required to assist with:

• Preparation and submission of debit notes/invoices/payments to partners in line with donors’ requirements;
• Preparation of EFR (External Fund Receivable) form for proper recognition of the revenue;
• Monitoring scientific and administrative deadlines;
• Preparation of reports, statements and requests on projects and activities for donors, coordinators, and partners;
• Preparation of required documentation in reporting to the Donors;
• Update of database for External Funds;
• Execute transactions on the ERP related to:
• Donor creation (general data, type of donor/reconciliation, payment modalities)
• Fund and grant creation (association with the donor, general data, posting, dimensions)
• Budget creation/release/revision/monitoring
• Extraction of data for reporting purpose

QUALIFICATIONS:               High School Diploma or equivalent. University degree is an asset. At least 1 year of experience in donor funded projects and programmes.                                            

COMPETENCIES:                Ability to work in a team, problem-solving, accuracy, good interpersonal and communication skills, good knowledge of Microsoft Excel, digital skills and interest in working in a multicultural environment. Accounting and experience with SAP are an asset.

LANGUAGES:                       Fluency in English. Italian is an asset. 

APPLICATION DEADLINE: 13 March 2023

HOW TO APPLY:

Applicants must complete an on-line application by creating an account on the ICGEB Service Gateway accessible HERE  by clicking “Sign Up”. Applicants already in possess of an ISG account should click “Login” and select “Work with us – Apply for a job position”.

If you experience problems in registering or logging in to your ISG account, please contact support@icgeb.org.

ICGEB is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age. Candidates are assessed against the criteria listed in the vacancy notice, and evaluation is competency-based interview and may include tests.