VACANCY NOTICE PU/TS/02-18
The ICGEB invites internal and external applications for the post of
Administrative Assistant, Legal and Administration Office
POST TITLE: Administrative Assistant
DUTY STATION: Trieste
DATE REQUIRED: As soon as possible
DURATION: Initial period of three months, with possibility of one year further extensions subject to performance
LEVEL: G2/G3 depending on experience and qualifications
DUTIES: Under the general supervision and guidance of the Chief, Legal and Administration, the incumbent will be required to perform the following duties:
QUALIFICATIONS: High School Diploma and proficiency in office automation is essential. University degree is an asset. Two years minimum experience in a similar position is required.
COMPETENCIES: Ability to perform a broad range of specialized activities, including data/schedule management, excellent IT skills (Mac environment, PowerPoint, Excel, Word, Mail, FileMaker Pro and other databases use); maintenance of protocol, information flow; ability to search, extract, interpret, analyze data; problem solving attitude; ability to take minutes and draft documents; excellent organization/prioritization to cope with multi-tasking performance; discretion, tact, attention to detail and helpfulness. The incumbent should be at ease in an international environment, possess strong ability in communication and consistently approach work with energy, positive and constructive attitude; should remain calm, in control and good humored even under pressure and with tight deadlines, should demonstrate openness to change and ability to manage complexities.
LANGUAGES: English mother tongue or equivalent level and knowledge of Italian are essential, other UN languages are an asset.
APPLICATION DEADLINE: 31 March 2018
Candidates should submit their full CV by completing the ICGEB’s Personal History Form available online at: http://www.icgeb.org/vacancies.html, together with a cover letter outlining motivation for application and full contact details of three referees.
Applications should be addressed via email to HR & Personnel Unit, personnel@icgeb.org, quoting reference PU/TS/02-18.
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