Programme Clerk (Meetings & Courses)

ICGEB VACANCY NOTICE PU/TS/05-19

The International Centre for Genetic Engineering and Biotechnology (ICGEB), established in 1983, is an international, intergovernmental organisation conceived as a Centre of excellence for research, training and technology transfer to industry in the field of biotechnology to promote sustainable global development. The Centre conducts innovative research in life sciences and strengthens the research capability of its over 60 Member States through training, funding programs and advisory services. Located in Trieste (Italy), New Delhi (India) and Cape Town (South Africa), and in collaboration with over 40 Affiliated Centres worldwide, the three ICGEB Components provide a scientific and educational environment of the highest international standards. Further information available at http://www.icgeb.org/home.html

The ICGEB invites applications for the post of Programme Clerk (Meetings & Courses)

POST TITLE: Programme Clerk

DUTY STATION: Trieste, Italy

DATE REQUIRED: As soon as possible

TYPE OF CONTRACT: Fixed term appointment (50% part-time status)

DURATION: Initial period of three months, with possibility of one year further extensions subject to performance

LEVEL: G1 (UN Salary Scale)

DUTIES: Under the direct supervision of the Head, Meetings & Courses Unit, and in coordination with the Programme Assistant, Meetings & Courses Unit, the duties of the staff member will be:

1) Collaborating in the preparation and organization of the ICGEB meetings/courses and conferences held in Trieste, as follows:

– process participants’ data from general enquiries to attending a course, including electronic archive of applications and update of dedicated database;

– assist in preparation work needed before, during and after meetings, in particular:

timely update logistic arrangements and material;
update rooming and other lists;
prepare and update insurance lists;
– assist in preparation work needed before, during and after meetings, in particular:

provide assistance at registration;
provide assistance at lunch service with cafeteria, eventual poster session(s), logistics;
– general correspondence and filing;

– assistance in the meeting follow-up.

2) Assisting in overall duties involved in the ICGEB short-term training programme, including:

– daily running of the ICGEB meeting/courses and conferences held in Member States, as required;

– preparation of mail outs;

– other duties as required within the Unit.

QUALIFICATIONS: Good educational background, experience in computer usage (in particular with database, Word and graphic programmes); previous experience in this field of activities; good attitude towards team-working, steadiness under pressure, flexibility.

LANGUAGES: Fluency in English (both oral and written) is required. Knowledge of Italian is desirable. Additional UN language would be an asset.

APPLICATION DEADLINE: 8 November 2019

Candidates should submit their full CV by completing the ICGEB’s Personal History Form available online at: https://www.icgeb.org/about-us/work-with-us/, together with a cover letter outlining motivation for application and full contact details of three referees.

ICGEB is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Applications should be addressed via email to HR & Personnel Unit, personnel@icgeb.org, quoting reference PU/TS/05-19.

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