Junior HR & Personnel Assistant

VACANCY NOTICE PU/TS/09-22

 

The International Centre for Genetic Engineering and Biotechnology (ICGEB), established in 1983, is an international, intergovernmental organisation conceived as a Centre of excellence for research, training and technology transfer to industry in the field of biotechnology to promote sustainable global development. The Centre conducts innovative research in life sciences and strengthens the research capability of its over 60 Member States through training, funding programs and advisory services. Located in Trieste (Italy), New Delhi (India) and Cape Town (South Africa), and in collaboration with over 40 Affiliated Centres worldwide, the three ICGEB Components provide a scientific and educational environment of the highest international standards. Further information is available at https://www.icgeb.org

 

The ICGEB invites applications for the post of Junior HR & Personnel Assistant

 

POST TITLE:                        Junior Human Resources & Personnel Assistant

DUTY STATION:                   Trieste, Italy

DATE REQUIRED:               As soon as possible

TYPE OF CONTRACT:         Fixed term appointment

DURATION:                           Initial period of three months, with possibility of one-year further extensions subject to satisfactory performance.

LEVEL:                                   GS-1 (UN Salary Scales), 50% part-time

DUTIES:                                 Under the overall supervision of the Human Resources Officer, HR & Personnel Unit, the incumbent will be required to perform the following duties:

  • maintain confidential HR database for Trieste Component to ensure the information is accurate for statistics and reporting;
  • process ICGEB personnel Access Request Forms;
  • prepare and distribute the monthly lists for Trieste personnel on board;
  • prepare declarations for all Trieste staff members and guests;
  • liaise with the Cigna Health Insurance with regards to staff members’ enrolment, process monthly staff contribution payment;
  • prepare and update monthly lists for Cigna for staff members and retirees (After Service Health Insurance) for the three ICGEB Components and Special Service Agreements holders and guests for Trieste Component;
  • process monthly leave for all Trieste based staff and Cape Town Professional staff;
  • transmit payslips to Professional and General Service staff based in Trieste;
  • process online requests and renewals of Ministry of Foreign Affairs and International Cooperation (MAECI) cards for Trieste based staff;
  • assist in the recruitment process, preparation of vacancy announcement, processing of applications, until the recruitment is completed;
  • perform other work-related duties as may be required.

 

 

QUALIFICATIONS:               High school diploma or equivalent. Previous work experience in Human Resources, administrative services or related area in an international organization is an asset.

 

COMPETENCIES:                 Proactive approach and motivation to work in a team in a multicultural environment, high commitment, accuracy and respect of deadlines, aptitude for courtesy, tact and diplomacy, good interpersonal, high level of discretion in dealing with confidential information, communication skills and excellent digital skills (Microsoft Office tools, database management, video conferencing tool (Zoom/Teams etc.))

 

 

LANGUAGES:                       Fluency in English. Working knowledge of Italian (spoken and written)

 

APPLICATION DEADLINE: 25 November 2022

 

HOW TO APPLY:

 

Applicants must complete an on-line application by creating an account on the ICGEB Service Gateway accessible HERE  by clicking “Sign Up”. Applicants already in possess of an ISG account should click “Login” and select “Work with us – Apply for a job position”.

If you experience problems in registering or logging in to your ISG account, please contact support@icgeb.org.

 

ICGEB is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

 

 

 

 

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